AI Email Writer
Generate professional, well-structured emails for any situation. 14 email types, 6 tones, auto subject line extraction — no clichés.
AI Email Writer
Generate professional emails for any situation — outreach, follow-ups, job applications, and more.
Your email will appear here
Select an email purpose, describe your key points, choose the tone and length, then generate a professional email.
Free AI Email Writer — Professional Emails in Seconds
1. Describe Your Email
Select the email purpose (outreach, follow-up, job application, etc.), choose the recipient type, and describe the key points you want to cover.
2. Set Tone & Length
Pick from 6 tones (Professional, Friendly, Formal, Confident, Apologetic, Persuasive), set the urgency, and choose the email length. Add your name and company for a personalized signature.
3. Copy & Send
Get a fully structured email with a separate, copyable subject line. Edit in the rich text editor, then copy or download.
How to Write a Professional Email
A professional email has five parts: a clear subject line, an appropriate greeting, a focused body, a purposeful closing, and a proper signature. Most people get the structure right but struggle with tone — they either sound too stiff or too casual. The AI Email Writer handles this by letting you choose exactly how formal or friendly you want the email to be, then generating language that matches.
The biggest mistake in email writing is burying the point. Busy professionals scan emails in seconds. If your ask isn't clear within the first two sentences, your email gets skipped. This tool generates emails that lead with the purpose and keep every paragraph focused on moving the conversation forward.
Common Business Email Types
Business outreach emails introduce you to a potential client or partner. Follow-up emails keep conversations alive after meetings, interviews, or proposals. Cold pitches sell your product or service to someone who hasn't heard of you. Job applications present your qualifications to a hiring manager. Meeting requests propose a time to connect. Apology emails address mistakes with accountability. Each type has its own structure and conventions — the AI adapts accordingly.
Tips for Effective Email Communication
Keep subject lines under 60 characters — anything longer gets cut off on mobile. The tool shows a character count with color-coded status so you know if it's too long. One email, one purpose — don't combine a meeting request with a project update. Use short paragraphs — blocks of 2–3 sentences are easier to scan than walls of text. End with a clear next step — tell the reader exactly what you need from them. The AI follows all of these principles by default.
Why This Tool Blocks Email Clichés
"I hope this email finds you well" is the most overused opening in professional email. It adds nothing, takes up space, and signals that you couldn't think of a better start. The AI Email Writer blocks 15+ common clichés including "Please don't hesitate to reach out," "Per my last email," and "At your earliest convenience." Instead, it generates direct, human-sounding language that respects the reader's time.
Explore More Writing Tools
The AI Email Writer is part of Elevato's AI Writing Suite, a collection of 15+ free writing tools. Start articles with the Introduction Generator, generate headlines with the AI Title Generator, create social hooks with the Hook Generator, and close articles strong with the Conclusion Generator.
AI Email Writer FAQ
The tool supports 14 email types: Business Outreach, Follow-Up, Cold Pitch, Job Application, Interview Follow-Up, Meeting Request, Proposal Submission, Customer Support Response, Apology, Thank You, Networking, Sales, Resignation Notice, and Partnership Request.
Yes! The AI generates a concise subject line tailored to your email's purpose. It appears in a dedicated card above the email body with its own character count and copy button, so you can copy it separately — which is how most people actually use email.
Professional is clear and direct. Friendly is warm but still appropriate. Formal uses structured business language. Confident is decisive and authoritative. Apologetic expresses sincere accountability. Persuasive drives the reader toward action.
The tool is built to avoid AI-sounding language. It blocks 15+ common email clichés like "I hope this email finds you well" and "Please don't hesitate to reach out." It also follows humanizing rules: simple vocabulary, varied sentence length, active voice, and no corporate filler.
Low keeps the tone relaxed with no time pressure. Normal is the default with no urgency modifier. High conveys time-sensitivity clearly — the AI will emphasize deadlines or next steps without being aggressive.
Yes! The Your Name and Company fields are optional. When provided, the AI signs the email with your actual name and company. When left empty, it uses "[Your Name]" and "[Company Name]" as placeholders you can fill in later.
Absolutely. The email loads into a rich text editor where you can refine wording, adjust formatting, or make changes before copying or downloading. The subject line is also displayed separately for easy editing.
Yes! Select Auto-detect to write in English by default, or manually choose from 15 languages including English, Spanish, French, German, Arabic, Chinese, Japanese, Korean, Hindi, and more.